Workflows
A good week.
Now on repeat.
Once you’ve found your rhythm, turn it into a workflow. Connect the steps, set the schedule, and build in a review wherever you want one. Your hive takes it from there.
No code. No flowchart degree. Just the steps you already do.
Four kinds of steps
Everything is a step.
Steps snap together.
- 01
A trigger
A schedule, an email arriving, a message in chat, or a job marked done. Every workflow starts with a ‘when’.
- Every Monday · 9:00
- When an inquiry arrives
- After a job is finished
- 02
An agent does the work
Pick who’s on it and tell them what good looks like, in plain English. They’ll bring their standing instructions with them.
- Spark drafts the posts
- Dot finds overdue invoices
- Echo sorts the inbox
- 03
Your review
Add a review wherever you want a say. Nothing goes out until you approve it, and asking for changes is one tap.
- Approve
- Ask for changes
- Skip this time
- 04
What happens next
Branch on the outcome. Approved goes one way, changes go back to the agent, and the whole thing repeats next time.
- Approved → calendar
- Changes → back to Spark
- Done → tell me in Today
Start from a routine
Don’t start from a blank canvas.
Pick a routine that looks like your week, swap in your agents, and change what you like. Every one of these ships with a review step already in place.
- Every Monday · 9:00 AMWeekly content planTurn a few ideas into a week of posts, with your approval built in.ScheduleDraft postsYou reviewCalendarUse this routine
- Every weekday · 8:00 AMInbox, under controlSort the noise and bring the important emails to the top, replies drafted.ScheduleSort inboxDraft repliesYou sendUse this routine
- Every morning · 7:30 AMYour morning briefingWake up to a short summary of the things that matter to you today.ScheduleRead calendar + tasksThree linesTodayUse this routine
- Every Friday · 4:00 PMInvoice chaserFind what’s overdue, draft a friendly nudge, and send once you’ve had a look.ScheduleFind overdueDraft nudgesYou approveUse this routine
- After a job is marked doneReview requestsAfter every finished job, a thank-you note and a review link go out.Job doneThank-you noteReview linkSentUse this routine
- When a new inquiry arrivesLead follow-upReply to new inquiries in minutes, qualify them, and offer a time to talk.New inquiryReply + qualifyOffer a slotBookedUse this routine
You stay in the loop
Nothing goes out
without you.
A review step pauses the run and puts the work in front of you — on your Today page, in chat, or wherever you are. Approve it, ask for changes, or skip this time. The workflow picks up exactly where it left off.
- Reviews are steps, so you decide where they go.
- “Ask for changes” sends it back with your note attached.
- Comfortable? Remove the review and let it run.
“Two of them lean on the spring special — flagged those in case the dates have moved.”
- Mon · Behind the chair: Saturday’s color makeover
- Tue · Three ways to make your color last
- Wed · Spring special, last week
A run, minute by minute
What Monday looks like
when it runs itself.
- 9:00Monday run started.
- 9:04Drafted five posts from this week’s ideas.
- 9:05YouWaiting on you — two drafts flagged for a look.
- 11:20YouApproved four, asked for a punchier Thursday.
- 11:26Rewrote Thursday. Shorter, with the offer up top.
- 11:31YouApproved.
- 11:31Five posts scheduled, Mon–Fri at 10:00.
Build it once.
Enjoy it every week.
Start with one routine. Your hive will have it running by Monday.