SUMMARIZATION
Extract All-Hands Action Items into Owned Asana Tasks
After a Zoom all-hands, extract committed action items with owners and due dates, create assigned Asana tasks, and notify each owner in Slack with their items.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom all-hands recording completedZoom
- ActionFetch recording transcriptZoom
- ActionExtract action items with owner and due dateOpenAI
- LogicRoute owner-less items to review bucket
- ActionCreate assigned Asana tasksAsana
- OutputNotify each owner of their tasks in SlackSlack
What it does
Closes the loop between talk and execution by turning the commitments made during an all-hands into real, owned, dated Asana tasks, then pinging each owner so nothing relies on memory.
When to use it
Your all-hands generate plenty of 'we'll do X by next quarter' promises that quietly disappear. Run this to make every commitment trackable and assigned the moment the recording is ready.
How it works
- 1A Zoom recording-completed event triggers for the all-hands.
- 2Fetch the transcript from Zoom.
- 3OpenAI extracts only concrete action items, inferring owner, due date, and a one-line description for each, and discards general discussion.
- 4A logic step filters out items with no identifiable owner and routes them to a review bucket instead of dropping them.
- 5Create an assigned Asana task per valid action item with its due date.
- 6Notify each owner in Slack with a list of the tasks now assigned to them and links.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect AsanaTasks, projects, milestones — everywhere.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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