SUMMARIZATION
Summarize the Zoom webinar Q&A and email follow-ups to attendees
After a Zoom webinar ends, extracts every question asked and its answer, builds a clean Q&A recap with timestamped jump links, and emails it to all registered attendees via Gmail.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom recording.completed webhook firesZoom
- ActionFetch transcript, share URL, and registrant listZoom
- ActionExtract and clean up Q&A exchangesOpenAI
- LogicFormat recap, flag unanswered questions
- OutputEmail Q&A recap to attendeesGmail
What it does
Turns the messy live Q&A portion of a webinar into a polished follow-up. The flow isolates question-and-answer exchanges from the transcript, summarizes each pair clearly, attaches a timestamp jump link to the recording, and sends every attendee a tidy recap email so unanswered curiosity gets resolved.
When to use it
Use it for webinars with heavy audience Q&A where attendees expect a follow-up. Perfect for product demos, training sessions, and customer webinars run by marketing or customer success.
How it works
- 1A Zoom `recording.completed` event triggers the flow.
- 2The flow fetches the transcript, recording share URL, and the registrant list from Zoom.
- 3OpenAI identifies discrete question/answer exchanges, cleans up phrasing, and flags any question left unanswered for human follow-up.
- 4A logic step formats the Q&A into an email-ready recap with `?t=` jump links and routes unanswered items into a separate callout.
- 5The flow emails the recap to all registered attendees through Gmail.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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