CHATBOTS
Outlook Concierge: Daily Double-Booking Resolver
Runs each morning to scan the day's Outlook calendar for overlapping meetings, then chats with the organizer to negotiate which to move and rebooks the loser to a free slot.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled morning run
- ActionList day's events and detect overlapsOutlook
- LogicGroup unresolved conflicts
- ActionAsk organizer to prioritize via chatOpenAI
- ActionFind clear slot for displaced meetingOutlook
- OutputRebook event and report resolutionsOutlook
What it does
Catches calendar collisions before they bite. On a schedule, the bot reviews the upcoming day's Outlook events, detects overlaps, and for each conflict opens a short chat asking the organizer which meeting takes priority. It then finds a clear slot for the displaced meeting and reschedules it.
When to use it
Use it for executives or anyone whose calendar accretes overlapping invites faster than they can triage. It turns a morning of manual untangling into a few one-tap decisions.
How it works
- 1A scheduled trigger fires early each morning.
- 2The bot lists the day's events from Outlook and detects time overlaps.
- 3A logic step groups conflicts and skips ones already resolved.
- 4OpenAI drafts a concise priority question per conflict and interprets the organizer's chat reply.
- 5The bot searches Outlook free/busy for the next clear slot for the deprioritized meeting.
- 6The bot rebooks the displaced Outlook event and reports the morning's resolutions.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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