CHATBOTS
Outlook Concierge: Group Poll to Outlook Booking
Collects natural-language availability replies from a group via webhook, tallies the best-fit time against Outlook calendars, and books the meeting once a quorum agrees.
How it runs
The automated pipeline, trigger to output.
- TriggerAttendee availability reply webhookHTTP webhook
- ActionNormalize reply into time rangesOpenAI
- ActionCross-check against Outlook free/busyOutlook
- LogicScore slots and check quorum
- OutputBook Outlook event and invite groupOutlook
What it does
Replaces scheduling polls for larger groups. The bot opens an availability ask, gathers free-text replies ("I can do Wed or Thu morning") through a webhook, normalizes each into time ranges, scores candidate slots against Outlook free/busy, and books the slot that satisfies a quorum of attendees.
When to use it
Use it for committee meetings, training sessions, or all-hands where you need most people present and a rigid poll grid annoys everyone. It accepts messy human replies and still converges on a real booking.
How it works
- 1Each attendee reply arrives via webhook to kick off or update the tally.
- 2OpenAI converts each free-text reply into structured time ranges.
- 3The bot cross-checks proposed windows against Outlook free/busy for hard conflicts.
- 4A logic step scores each candidate slot and checks whether quorum is met.
- 5When quorum is reached the bot picks the highest-scoring slot.
- 6The bot books the Outlook event and sends invites to everyone who responded.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect OpenAIModels, embeddings, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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