CHATBOTS
Handbook Sync: Re-Index the HR Bot When Notion Pages Change
Watches the HR handbook in Notion for edits and automatically refreshes the bot's knowledge index, then announces what changed so the helpdesk bot never quotes a stale policy.
How it runs
The automated pipeline, trigger to output.
- TriggerHandbook page edited in NotionNotion
- ActionFetch updated page contentNotion
- ActionSummarize material changesOpenAI
- ActionWrite updated content to bot knowledge index
- LogicFilter out trivial edits
- OutputPost change note to People team SlackSlack
What it does
This flow keeps the bot's answers trustworthy. Whenever a page in the HR handbook is edited in Notion, it re-indexes the changed content into the bot's knowledge base and posts a short change note to the People team, so the helpdesk bot always cites the current policy instead of an outdated one.
When to use it
Use this when your handbook changes often, open enrollment, comp-cycle, or policy updates, and you can't afford the bot answering from yesterday's version.
How it works
- 1A change to any handbook page in Notion fires the trigger.
- 2The flow fetches the updated page content and metadata.
- 3An LLM step summarizes what materially changed versus the prior version.
- 4The new content is written into the bot's knowledge index for retrieval.
- 5A logic step filters out trivial edits (typos, formatting) so only substantive changes are announced.
- 6The bot posts a concise change note to the People team Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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