CHATBOTS
Email Attendees a Q&A-Ready Recap After a Zoom Call
After a Zoom meeting, emails every attendee a recap plus a reply-to-ask thread where their emailed questions are answered automatically from the meeting transcript.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom recording completed webhookZoom
- ActionFetch transcript and attendee list from ZoomZoom
- ActionDraft recap email with OpenAIOpenAI
- ActionSend recap to attendees via GmailGmail
- TriggerAttendee replies with a questionGmail
- ActionAnswer from transcript with OpenAIOpenAI
- OutputReply to asker via Gmail in-threadGmail
What it does
Sends a post-meeting email to all attendees with a short recap and an invitation to reply with any questions. When an attendee replies, the bot answers their question from the transcript and emails them back, so follow-up Q&A happens over email instead of in another meeting.
When to use it
When your audience is external or not on Slack, and email is the natural channel, such as customer onboarding calls, investor updates, or webinars. Good when you want a low-friction way to handle the 'I missed the part about pricing' questions afterward.
How it works
- 1Zoom fires the recording-completed webhook.
- 2The flow pulls the transcript and the attendee list from Zoom.
- 3OpenAI drafts a concise recap email.
- 4Gmail sends the recap to each attendee with a clear reply-to-ask prompt.
- 5An inbound reply triggers the answer path; OpenAI answers strictly from the transcript and flags anything not covered.
- 6Gmail sends the grounded answer back to the asker in the same thread.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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