CHATBOTS
Auto-Build a Notion Recap Page From Each Zoom Recording
When a Zoom recording finishes, generates a structured recap (summary, decisions, action items.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom recording completed webhookZoom
- ActionDownload transcript text from ZoomZoom
- ActionExtract structured recap with OpenAIOpenAI
- LogicSkip publish if no usable summary was produced
- OutputCreate recap page in Notion meetings databaseNotion
What it does
Converts a raw Zoom transcript into a clean, scannable Notion page so the meeting has a durable written record. The page includes a one-paragraph summary, bulleted decisions, an action-item table with owners, and a list of unresolved questions parsed from the conversation.
When to use it
When your team lives in Notion and wants every recorded meeting to leave behind a consistent recap without anyone taking notes. Ideal for project syncs, planning sessions, and client calls where decisions and follow-ups need to be findable later.
How it works
- 1Zoom fires the recording-completed webhook with the transcript ready.
- 2The flow downloads the transcript text from Zoom.
- 3OpenAI extracts a structured recap: summary, decisions, action items with owners, and open questions.
- 4A logic step checks that at least a summary was produced before publishing, so empty or failed transcripts don't create junk pages.
- 5A new page is created in the Notion meetings database with the recap mapped into properties and formatted body blocks.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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