INVOICE PROCESSING
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
How it runs
The automated pipeline, trigger to output.
- TriggerVendor invoice email arrives in FrontFront
- ActionLook up chart of accounts and coding history in NotionNotion
- LogicHold low-confidence line items for review
- ActionWrite draft bill with proposed GL codes to NotionNotion
- OutputNotify accountant in Slack with coded vs. flagged linesSlack
What it does
Applies accounting judgment to incoming invoices. An agent reads the parsed line items from a Front invoice, looks up your chart of accounts and how similar past invoices from the same vendor were coded, then proposes a GL account and cost center for each line and assembles a draft bill an accountant can approve in one click.
When to use it
Use it when GL coding is the bottleneck in your AP close and a junior accountant spends hours mapping line items to accounts. The agent learns from prior decisions stored in your books, so coding gets more consistent over time.
How it works
- 1A vendor invoice email arrives in Front and triggers the agent.
- 2The agent extracts line items and looks up the vendor's prior coding history and the chart of accounts in Notion.
- 3For each line item it reasons about the right GL account and cost center, citing the precedent it used.
- 4A logic step holds any low-confidence line for human review instead of auto-coding.
- 5The agent writes a draft bill with proposed codes back to Notion and notifies the accountant in Slack with what it coded and what it flagged.
Set it up
What you configure once, before turning it on.
- 1Connect FrontShared inbox, conversations.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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