All teams / Coaching & tutoring
The Coaching & tutoring team
For coaches, tutors, course creators and music teachers.
Hire: ~$37,421/mo·Hive: about $253/mo
Start with this teamWhat the Coaching & tutoring team would cost to hire
The same five jobs, line by line: people on the left, agents on the right.
| To hire the Coaching & tutoring team | Cost to hire | With AgentHive |
|---|---|---|
| Chief of Staff | $11,889 | Pip · Chief of Staff$67.00$35.80 seat plus $31.20 AI |
| Sales Assistant | $7,291 | Dash · Sales Assistant$51.40$35.80 seat plus $15.60 AI |
| Scheduling Coordinator | $4,952 | Loop · Scheduling Coordinator$51.40$35.80 seat plus $15.60 AI |
| Content Writer | $8,011 | Spark · Content Writer$51.40$35.80 seat plus $15.60 AI |
| Bookkeeper | $5,278 | Pixel · Bookkeeper$51.40$35.80 seat plus $15.60 AI |
| AI credit included in the plan−$20.00 | ||
$37,421/mo | about$253/mo Team plan $179 + about $74 of AI use beyond the $20 included. | |
Typical US salaries plus 25% for payroll taxes and benefits. Source: BLS, May 2025. | Your plan covers the agents’ cloud computer and hosting; AI usage (tokens) is metered on top, with $20 included. Estimates: ~30 tasks a month per agent (60 for the Chief of Staff) on Auto, about $0.52 a task. Heavy use costs more; you set a monthly cap. | |
Bars drawn to scale.
Sound familiar?
- 01
Discovery calls that don’t get booked.
- 02
The newsletter you owe people.
- 03
Chasing invoices.
The team
Starts with five. Everyone reports to Pip. Pip reports to you.
- Meet Pip
Chief of StaffLead
Pip · Runs point for you
Reads everything you share and turns it into tasks for the right teammate.
- Meet Dash
Sales Assistant
Dash · Follows up every new inquiry
Drafts a warm reply to every inquiry: calls, website, social, referrals.
- Meet Loop
Scheduling Coordinator
Loop · Keeps the calendar full
Proposes slots and drafts booking confirmations.
- Meet Spark
Content Writer
Spark · Writes the longer words
Drafts newsletters, blog posts and before/after stories.
- Meet Pixel
Bookkeeper
Pixel · Minds the numbers
Tracks open estimates and invoices, and flags what’s late.
Good company. Great headway.
A week with
this team.
What lands in Needs you, drafted and waiting. You check it, you send it.
- Dash · MondayTwo inquiry replies drafted, each offering a time to talk.Sales Assistant
- Loop · TuesdaySession confirmations and Thursday’s reminder, drafted.Scheduling Coordinator
- Spark · ThursdayThis month’s newsletter, three subject lines.Content Writer
Day one
Every agent arrives with a first task and a routine already on the calendar.
First tasks
- Brief Pip on how you like to work
- Draft a reply for the next missed call
- Set up a confirmation and reminder script
- Draft a short newsletter for our customers
- List who still owes us money
Routines that ship with it
- Morning briefingEvery weekday · 7:00 AM
- Weekly wrap-upEvery Friday · 4:00 PM
- Inquiry follow-up sweepEvery weekday · 12:00 PM
- Tomorrow’s confirmationsSunday to Thursday · 4:00 PM
- Weekly content planEvery Monday · 9:00 AM
- Who owes us: Monday checkEvery Monday · 8:00 AM
Swap anyone
Five seats, your call. These are the ones coaching & tutoring businesses most often bring in instead.
Start with
the Coaching & tutoring team.
About 2 minutes. Free to start — no card needed.