AI AGENTS
Renewal Notice-Deadline Calendar Agent
Calculates each contract's notice-period deadline, books a negotiation prep event on the owner's calendar, and attaches a pre-drafted counter-offer brief.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled run over the contract listNotion
- LogicCompute notice deadline and filter to the prep horizon
- ActionDraft the negotiation prep briefOpenAI
- OutputBook a prep event with the brief attachedGoogle Calendar
- ActionMark the contract as scheduled in NotionNotion
What it does
This agent turns buried notice-period clauses into calendar deadlines you cannot miss. For every vendor contract, it computes the last day to send notice before auto-renewal, places a prep block on the owner's calendar ahead of that date, and attaches a counter-offer brief so the meeting starts with a plan instead of a blank page.
When to use it
Use it when renewals slip past you because the deadline lives in a PDF and never makes it onto a calendar. Best for teams that want a forcing function and a prep doc rather than an auto-sent email.
How it works
A scheduled run reads the contract list from Notion and, for each active agreement, derives the notice deadline by subtracting the notice period from the renewal date. A logic step keeps only contracts whose prep window opens within the lookahead horizon. The agent then drafts a concise negotiation brief from the stored terms using the model. It creates a Google Calendar event a set number of days before the deadline, with the brief in the event description and the contract owner as attendee, then marks the contract as scheduled in Notion.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.

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