AI AGENTS

Renewal Notice-Deadline Calendar Agent

Calculates each contract's notice-period deadline, books a negotiation prep event on the owner's calendar, and attaches a pre-drafted counter-offer brief.

CategoryAI Agents
Enginesim
Difficultybeginner
Triggerschedule
Steps5
Setup~5 min

How it runs

The automated pipeline, trigger to output.

  • TriggerScheduled run over the contract listNotionNotion
  • LogicCompute notice deadline and filter to the prep horizon
  • ActionDraft the negotiation prep briefOpenAI
  • OutputBook a prep event with the brief attachedGoogle CalendarGoogle Calendar
  • ActionMark the contract as scheduled in NotionNotionNotion

What it does

This agent turns buried notice-period clauses into calendar deadlines you cannot miss. For every vendor contract, it computes the last day to send notice before auto-renewal, places a prep block on the owner's calendar ahead of that date, and attaches a counter-offer brief so the meeting starts with a plan instead of a blank page.

When to use it

Use it when renewals slip past you because the deadline lives in a PDF and never makes it onto a calendar. Best for teams that want a forcing function and a prep doc rather than an auto-sent email.

How it works

A scheduled run reads the contract list from Notion and, for each active agreement, derives the notice deadline by subtracting the notice period from the renewal date. A logic step keeps only contracts whose prep window opens within the lookahead horizon. The agent then drafts a concise negotiation brief from the stored terms using the model. It creates a Google Calendar event a set number of days before the deadline, with the brief in the event description and the contract owner as attendee, then marks the contract as scheduled in Notion.

Set it up

What you configure once, before turning it on.

  1. 1
    Connect NotionPages, databases, comments.
  2. 2
    Connect OpenAIModels, embeddings, files.
  3. 3
    Connect Google CalendarEvents, attendees, availability.
  4. 4
    Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
  5. 5
    Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
  6. 6
    Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.

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