SUMMARIZATION
Archive All-Hands Recaps as a Searchable Notion Wiki
After each Zoom all-hands, build a structured recap with decisions and action items and create a new page in a Notion all-hands database.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom all-hands recording completedZoom
- ActionFetch transcript and meeting metadataZoom
- ActionGenerate structured recap with decisions and ownersOpenAI
- ActionCreate page in Notion all-hands databaseNotion
- OutputLink page to prior all-hands for timeline historyNotion
What it does
Converts every all-hands recording into a consistent, searchable Notion page so the company builds a durable record of decisions and commitments instead of letting them evaporate into a video archive.
When to use it
Leadership wants a single place where anyone can later ask 'what did we decide about the pricing change in Q2?' Run this on every all-hands to keep a clean, linked knowledge base.
How it works
- 1A Zoom recording-completed event triggers for the all-hands.
- 2Fetch the transcript and meeting metadata from Zoom.
- 3OpenAI produces a structured recap: TL;DR, topics discussed, decisions made, open questions, and owner-tagged action items.
- 4Create a new page in the Notion all-hands database, populating properties (date, presenter, themes) and the structured body.
- 5A logic step links the new page to the previous all-hands entry so the database reads as a continuous timeline.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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