SUMMARIZATION
Role-Tailored All-Hands Recaps Emailed to Absentees
When a Zoom all-hands recording finishes processing, transcribe it, generate distinct recap variants for each department, and email each absentee the version matching their team.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom all-hands recording completedZoom
- ActionFetch recording transcript (VTT)Zoom
- ActionGenerate Engineering / Sales / All-Company recap variantsOpenAI
- LogicBuild absentee list and tag department
- OutputEmail each absentee their department's recapOutlook
What it does
Turns one all-hands recording into several role-specific email recaps so people who missed the meeting get a summary written for their job, not a generic wall of text.
When to use it
Your company records all-hands in Zoom but attendance is uneven across time zones. Engineering cares about roadmap and on-call changes; Sales cares about quota and pipeline updates; everyone else wants the headlines. Run this whenever a recording lands.
How it works
- 1A Zoom recording-completed event fires for the all-hands meeting.
- 2Pull the recording's transcript (VTT) from Zoom.
- 3OpenAI produces three recap variants from the same transcript: Engineering, Sales/GTM, and All-Company, each with its own action items.
- 4A logic step cross-references the meeting invite against attendance to build the absentee list and tag each person's department.
- 5For each absentee, send an Outlook email containing only the variant for their department, with a link back to the recording.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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