SUMMARIZATION
Daily Zoom Recording Digest Roundup to Outlook
On a daily schedule, gather all of the previous day's Zoom recordings, summarize each into a one-paragraph brief, and email the host a single consolidated digest through Outlook.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily evening schedule fires
- ActionFetch prior day's Zoom recordingsZoom
- LogicStop if no recordings yesterday
- ActionSummarize each recording into a digest entryOpenAI
- ActionAssemble entries into one ordered digest
- OutputEmail consolidated digest via OutlookOutlook
What it does
Replaces a flood of per-meeting emails with one tidy daily digest. On a set schedule it collects every Zoom recording from the prior day, summarizes each into a short brief with its top decision and key action item, and sends the host a single Outlook email that rolls them all up — one read to catch the whole day.
When to use it
Use it when a host sits in many recorded meetings a day and per-call emails become noise. Choose this over the event-driven brief when timing matters less than having one consolidated, end-of-day view.
How it works
- 1A daily schedule triggers the workflow in the evening.
- 2The Zoom account is queried for all recordings completed in the prior 24 hours.
- 3A guard ends the run early with no email if there were no recordings.
- 4OpenAI summarizes each recording into a one-paragraph entry with title, decision, and top action.
- 5The entries are assembled into a single digest, ordered by meeting time.
- 6Outlook sends the consolidated digest to the host.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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