CHATBOTS
Route a Slack PTO request to the manager for approval, then book it
Captures a PTO request in Slack, sends the employee's manager an approve/deny prompt.
How it runs
The automated pipeline, trigger to output.
- TriggerEmployee submits PTO request in SlackSlack
- LogicLook up the employee's manager
- ActionSend manager approve/deny prompt and waitSlack
- ActionBook leave on shared calendar if approvedGoogle Calendar
- OutputEmail confirmation or relay denialGmail
What it does
When an employee submits a time-off request in Slack, this workflow identifies their manager, sends an interactive approve-or-deny message, and waits for the decision. On approval it creates the calendar event and emails the employee a confirmation; on denial it relays the reason. It puts a real approval gate between request and booking.
When to use it
Use this when time off must be manager-approved before it's official, and you want the whole loop to happen in chat without an HR system. Adds the human checkpoint that the simpler intake flow skips.
How it works
- 1An employee submits a PTO request in Slack.
- 2A logic step looks up the requesting employee's manager.
- 3The workflow sends the manager an interactive approve/deny message in Slack and waits.
- 4On approval, it books the leave on the shared Google Calendar.
- 5It emails the employee a confirmation via Gmail; on denial it posts the manager's reason back to the employee in Slack.
Set it up
What you configure once, before turning it on.
- 1Connect SlackChannels, DMs, threads, mentions.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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