CHATBOTS
Multi-Attendee Reschedule Negotiator for Group Meetings
An agent-driven bot that, on a reschedule request, checks free/busy across every attendee's Google Calendar, reasons over constraints to find a time that works for the whole group.
How it runs
The automated pipeline, trigger to output.
- TriggerGroup reschedule request in IntercomIntercom
- ActionLoad meeting and attendees from PostgresPostgres
- ActionRead free/busy for each attendee calendarGoogle Calendar
- LogicReason over overlap and rank group-fit slots
- ActionNegotiate options in Intercom threadIntercom
- ActionUpdate group event and write to PostgresGoogle Calendar
- OutputConfirm new time and attendee listIntercom
What it does
Reschedules meetings that involve more than two people. Instead of offering whatever the host has open, the agent reads free/busy for every required attendee, reasons about overlapping availability and priority, and proposes only slots the whole group can actually make — then drives the confirmation conversation.
When to use it
For onboarding calls, demos with multiple stakeholders, or panel interviews where a single conflict cascades into a coordination nightmare. Use it when "find a time everyone can do" is the hard part, not the calendar mechanics.
How it works
- 1A reschedule request arrives over Intercom and fires the trigger.
- 2The agent loads the meeting and its attendee list from Postgres.
- 3It reads free/busy for each attendee's Google Calendar in turn.
- 4The agent reasons over the combined availability, attendee priority, and time-zone spread to rank candidate slots, discarding any with a hard conflict.
- 5It proposes the top options in the Intercom thread and answers follow-up questions about timing.
- 6Once a slot is agreed, it updates the Google Calendar event for all attendees and writes the change to Postgres.
- 7It posts a final confirmation summarizing who is on the new invite.
Set it up
What you configure once, before turning it on.
- 1Connect IntercomConversations, contacts, articles.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect PostgresAny Postgres URL — query, write, migrate.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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