CHATBOTS
Slack Room Booking Concierge
Lets employees book a meeting room directly from Slack by stating the time and headcount; checks Google Calendar for a free room, holds it, and replies with the confirmed booking.
How it runs
The automated pipeline, trigger to output.
- TriggerEmployee messages the concierge bot in SlackSlack
- ActionParse time, duration, and headcount from the requestOpenAI
- ActionCheck room calendars for a free, large-enough roomGoogle Calendar
- LogicBranch on whether a matching room is available
- ActionCreate the booking on the chosen room's calendarGoogle Calendar
- OutputReply in Slack with confirmation or alternative slotsSlack
What it does
Gives staff a conversational way to reserve meeting rooms without leaving Slack. An employee messages the concierge with what they need ("book a room for 6 people at 2pm Thursday"), and the workflow finds an available room, creates the calendar event, and confirms back in the thread.
When to use it
Use this when your office has shared conference rooms managed as Google Calendar resources and people waste time hunting for an open one. Ideal for hybrid teams who already live in Slack and want self-service booking instead of a separate room-scheduling app.
How it works
- 1An employee mentions or DMs the concierge bot in Slack with their room request.
- 2The agent parses the request into start time, duration, and headcount.
- 3It queries each room's Google Calendar to find one that is free for the requested window and large enough.
- 4If a matching room is open, it books the event on that room's calendar with the requester as organizer.
- 5The bot replies in the Slack thread with the room name, time, and a calendar link; if nothing fits, it suggests the nearest available slots.
Set it up
What you configure once, before turning it on.
- 1Connect SlackChannels, DMs, threads, mentions.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect OpenAIModels, embeddings, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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