CHATBOTS
Double-Booking Conflict Resolver
When a room event is created in Google Calendar, it checks for an overlapping booking on the same room and, if found, offers the new organizer alternative free rooms via a Slack…
How it runs
The automated pipeline, trigger to output.
- TriggerNew event created on a room calendarGoogle Calendar
- ActionCheck the room for overlapping bookingsGoogle Calendar
- LogicExit if no conflict; otherwise find alternatives
- ActionSearch other rooms for a free, equivalent slotGoogle Calendar
- ActionOffer the organizer alternatives in SlackSlack
- OutputMove the booking to the chosen room and confirmGoogle Calendar
What it does
Catches meeting-room double-bookings the moment they happen and helps resolve them. When a new event lands on a room calendar, the workflow verifies the room is actually free for that slot; if it collides with an existing booking, it finds open alternatives and lets the organizer reassign with one Slack click.
When to use it
Use this when multiple booking sources (calendar invites, the concierge bot, walk-up tablets) feed the same rooms and conflicts slip through. It prevents two teams showing up to the same room and resolves the clash before the meeting starts.
How it works
- 1A new event is created on a monitored room calendar in Google Calendar (event trigger).
- 2The workflow checks that room's calendar for any other event overlapping the same time window.
- 3If there is no conflict, it exits quietly. If there is, it searches the other rooms for a free, equivalently sized option.
- 4It messages the new event's organizer in Slack explaining the conflict and listing available alternative rooms as selectable options.
- 5On the organizer's choice, it moves the booking to the selected room and confirms the update in Slack.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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