Visitor Meeting Room Prep Reminder

Makes sure rooms are ready before external visitors arrive. Every morning it reviews the day's room calendar, isolates meetings that include outside guests, pulls any room-specific prep notes, and proactively reminds each host in Slack what to set up.

Use this when client or candidate meetings need rooms prepared (badges, AV, catering, a clean whiteboard) and hosts forget. It shifts prep from a last-minute scramble to a predictable morning routine driven off the calendar you already maintain.

1. 1A scheduled trigger runs early each weekday morning.
2. 2The workflow reads today's room events from Google Calendar and keeps only those with external attendees.
3. 3For each event it looks up the room's standing prep notes and any special instructions in Airtable.
4. 4It assembles a per-meeting checklist (room, time, guest count, AV, catering, access).
5. 5It sends each host a Slack DM with their meeting's checklist and a single thread for facilities to confirm completion.