CHATBOTS
Voice Inspection Notes to Notion Knowledge Base
Turns a recorded site inspection walkthrough into a structured Notion page filed under the correct property, with findings broken into a checklist and flagged items surfaced.
How it runs
The automated pipeline, trigger to output.
- TriggerInspection recording added to Drive folderGoogle Drive
- ActionTranscribe walkthrough to textElevenLabs
- ActionSegment into findings and grade eachOpenAI
- ActionFind matching property pageNotion
- LogicSeparate flagged findings from passing ones
- OutputCreate dated inspection page with checklistNotion
What it does
Inspectors narrate a full walkthrough into one recording. The workflow transcribes it, segments the narration into discrete findings, grades each as pass/fail/needs-attention, and writes a structured Notion page under the matching property in your inspection database — complete with a findings checklist and a flagged-items callout.
When to use it
Use this when inspections are spoken end-to-end and you want a tidy, searchable knowledge-base page per visit rather than a raw audio file. Great for property, safety, and equipment inspections where findings need to be itemized.
How it works
- 1An audio file lands in a watched cloud folder and starts the run.
- 2ElevenLabs transcribes the walkthrough.
- 3OpenAI segments the transcript into individual findings and grades each one.
- 4A lookup finds the property page in the Notion inspection database.
- 5A branch separates flagged (fail / needs-attention) findings from passing ones.
- 6Notion creates a dated inspection page with a findings checklist and a flagged-items callout block linked to the property.
Set it up
What you configure once, before turning it on.
- 1Connect Google DriveDocs, sheets, slides, files.
- 2Connect ElevenLabsText-to-speech, voice cloning.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect NotionPages, databases, comments.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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