CHATBOTS
Inbound Receiving Bot: Assign Putaway Bins in Teams
When a receiver scans an inbound PO line into the Teams bot, it finds an open bin in the right zone from Airtable, reserves it, updates on-hand, and tells the receiver exactly…
How it runs
The automated pipeline, trigger to output.
- TriggerReceiver enters inbound PO line in TeamsMicrosoft Teams
- ActionExtract SKU and received quantityOpenAI
- ActionFind open bin in the SKU's zoneAirtable
- LogicPick best bin or flag overflow
- ActionReserve bin and increment on-handAirtable
- OutputReply with assigned bin in TeamsMicrosoft Teams
What it does
Guides putaway at the dock. A receiver enters the SKU and quantity received; the bot consults Airtable for an available bin in that SKU's storage zone, reserves it, increments the on-hand quantity, and replies in Teams with the bin to walk the pallet to.
When to use it
Use it when receiving is a bottleneck and product piles up at the dock because nobody knows where to stage it. It removes the guesswork of putaway and keeps the location record current as stock lands.
How it works
- 1A receiver enters an inbound PO line (SKU and quantity) into the Teams bot.
- 2An OpenAI step extracts the SKU and received quantity from the message.
- 3The flow queries Airtable for an open bin in that SKU's designated zone.
- 4A logic step picks the best bin (empty before partial, nearest to staging) or flags overflow if none fit.
- 5The flow reserves the bin and adds the received quantity to on-hand in Airtable.
- 6The bot replies in Teams with the assigned bin and updated count.
Set it up
What you configure once, before turning it on.
- 1Connect Microsoft TeamsChannels, chats, files.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect AirtableBases, tables, views, automations.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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