DATA OPS
Quarterly Executive Brief on Dashboard Sprawl and Decay
Aggregates a full quarter of dashboard usage from BigQuery into trend metrics, has an agent draft a plain-language sprawl-and-decay narrative.
How it runs
The automated pipeline, trigger to output.
- TriggerQuarterly schedule starts the brief
- ActionAggregate quarter usage trends in BigQueryBigQuery
- ActionAgent drafts sprawl-and-decay narrativeOpenAI
- LogicAssemble narrative with trend metrics into page
- OutputPublish brief to ConfluenceConfluence
What it does
Produces a leadership-ready quarterly brief on dashboard sprawl. It rolls up usage across all dashboards, computes how the active/abandoned ratio is trending, then drafts a narrative summary with recommendations and publishes it as a Confluence page for executives.
When to use it
Use this when the data team needs to justify cleanup work to leadership or report on BI portfolio health each quarter. Best when the audience wants a written story with takeaways, not a raw table they have to interpret.
How it works
- 1A quarterly schedule kicks off the brief.
- 2BigQuery returns aggregate usage trends: total dashboards, active count, abandoned count, and quarter-over-quarter deltas.
- 3An agent step composes a plain-language narrative covering sprawl growth, top abandoned reports, estimated maintenance cost, and recommended retirements.
- 4A formatting step assembles the narrative with trend charts into a structured page.
- 5The flow publishes the finished brief to a Confluence space so leadership can review and approve the cleanup plan.
Set it up
What you configure once, before turning it on.
- 1Connect BigQueryDatasets, queries, schemas.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect ConfluenceSpaces, pages, blueprints.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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