DOCUMENT OPS
Daily multi-vendor sub-processor sweep into a Notion tracker
Crawls a list of vendor sub-processor pages each morning, compares each against its stored baseline in a Notion database.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule starts the portfolio sweep
- ActionRead vendor list and stored hashes from NotionNotion
- ActionFirecrawl pulls each vendor's current sub-processor pageFirecrawl
- LogicHash each list and compare against stored value
- ActionUpdate each Notion row with status, hash, and dateNotion
- OutputPost the day's movers to the privacy Teams channelMicrosoft Teams
What it does
Runs a portfolio-wide sweep across every vendor you track in one pass. For each vendor it captures the current sub-processor list, compares it to the row's stored fingerprint in a Notion tracker database, and marks the row Changed or Stable with the last-checked date — giving privacy a single dashboard of where action is needed.
When to use it
Use it when you manage dozens of vendors and want one Notion view of sub-processor drift rather than per-vendor alerts. Good for a privacy program that already curates vendors in Notion and wants daily freshness without manual checking.
How it works
- 1A daily schedule starts the sweep.
- 2The flow reads the vendor list from the Notion tracker database, including each row's stored hash.
- 3For each vendor, Firecrawl pulls the current sub-processor page content.
- 4A logic step hashes the extracted list and compares it to the stored value.
- 5Each Notion row is updated with status (Changed/Stable), the new hash, and today's date.
- 6A summary of the day's movers is posted to the privacy channel in Microsoft Teams.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect FirecrawlCrawl, scrape, structured extract.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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