INVOICE PROCESSING
Nightly Duplicate-Payment Audit Sweep (Snowflake)
Runs every night across the full open-payables table in Snowflake to surface clusters of near-identical invoices across vendors.
How it runs
The automated pipeline, trigger to output.
- TriggerNightly schedule after invoice load
- ActionCluster look-alike invoices in open payablesSnowflake
- LogicRank clusters by likelihood and dollar exposure
- LogicFilter to clusters above review threshold
- ActionWrite ranked review queue back to ledgerSnowflake
- OutputPost morning duplicate digest to financeSlack
What it does
Instead of checking one invoice at a time, this scheduled sweep looks at the whole open-payables set in Snowflake and clusters invoices that look alike across vendors: matching amounts on close dates, shared invoice numbers under different supplier IDs, and similar line-item totals. It builds a ranked list of the riskiest clusters and posts a morning review queue so finance can clear holds before the day's payment run.
When to use it
Use it as a daily backstop alongside real-time checks, especially before a scheduled ACH or check run. It catches duplicates that entered through different channels on different days, which per-invoice triggers can miss.
How it works
- 1A nightly schedule triggers the sweep after the day's invoices have loaded.
- 2The workflow runs a clustering query over open payables in Snowflake.
- 3A scoring step ranks each cluster by likelihood and dollar exposure.
- 4A logic step keeps only clusters above the review threshold.
- 5The ranked queue is written back to a Snowflake review table and a digest is posted to the finance Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect SnowflakeWarehouses, queries, shares.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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