INVOICE PROCESSING
Real-Time Quantity-Variance Check on Incoming Invoice Webhook
Receives invoices via webhook from your procurement system, instantly checks received-quantity against the PO and receipt.
How it runs
The automated pipeline, trigger to output.
- TriggerInvoice submitted webhookHTTP webhook
- ActionLook up PO and receipt by PO numberSnowflake
- LogicCheck billed vs PO vs received quantity
- ActionOpen Linear issue for varianceLinear
- OutputConfirm dispute raised in SlackSlack
What it does
This catches quantity mismatches the moment an invoice is submitted, rather than at a nightly batch. It compares billed quantity against what the PO authorized and what was actually received, so short-ships and phantom-quantity over-bills get flagged in seconds.
When to use it
Reach for this when your procurement platform can fire a webhook on invoice submission and you want quantity disputes raised before the invoice ages into a payment run. Best for high-volume goods purchasing where quantity drift is the common failure.
How it works
- 1The procurement system posts an invoice payload to the webhook endpoint.
- 2The PO and goods-receipt rows are looked up in Snowflake by PO number.
- 3A variance check compares billed quantity to PO quantity and received quantity per line.
- 4Exact matches are written back as approved.
- 5Any quantity variance opens a Linear issue assigned to the buyer, with the line, expected, and billed values in the body.
- 6A short confirmation posts to Slack so AP sees the dispute was raised.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect SnowflakeWarehouses, queries, shares.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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