PROJECT MANAGEMENT
Monday WIP-Cap Drift Auditor to Warehouse
Nightly snapshots every Monday column's item count and its configured WIP cap into BigQuery, flags caps that no longer match reality, and emails owners whose limits look stale.
How it runs
The automated pipeline, trigger to output.
- TriggerNightly schedule
- ActionPull column counts and caps from Mondaymonday.com
- ActionAppend snapshot to BigQuery tableBigQuery
- LogicFlag caps that diverged over the last 7 days
- OutputEmail recommended cap changes to owners via GmailGmail
What it does
Keeps WIP limits themselves honest over time. Rather than enforcing caps, this audits whether the caps are still sensible: it snapshots actual column loads into a warehouse and flags limits that are chronically over- or under-subscribed so they can be re-tuned.
When to use it
Use this when WIP caps were set once and never revisited. Good for ops or delivery leads who want data on whether limits reflect real flow, and a nudge to owners when a column has run over its cap for days.
How it works
- 1A nightly schedule triggers the audit.
- 2The flow pulls per-column item counts from Monday and reads the configured caps.
- 3Each snapshot row is appended to a BigQuery table for historical analysis.
- 4A logic step queries the last 7 days and flags columns where actual load diverged from the cap on most days.
- 5For each flagged column it composes a short note recommending a new cap based on observed flow.
- 6The recommendations are emailed to the relevant column owners via Gmail.
Set it up
What you configure once, before turning it on.
- 1Connect monday.comVisual work management for teams.
- 2Connect BigQueryDatasets, queries, schemas.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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