PROJECT MANAGEMENT
Zoom Sprint-Retro Audio to Themed Linear Action Board
Transcribes a recorded Zoom sprint retrospective, clusters the discussion into themes, and creates assigned Linear issues for each action item with the spoken owner attached.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom retro recording completedZoom
- ActionFetch recording transcriptZoom
- ActionCluster themes and extract owned action itemsOpenAI
- LogicKeep only items with a clear owner and action
- ActionCreate assigned, theme-labeled Linear issuesLinear
- OutputPost created board summary to LinearLinear
What it does
This workflow turns a finished Zoom sprint-retro recording into a fully populated Linear board. It pulls the recording's transcript, groups the conversation into retro themes (what went well, what hurt, follow-ups), extracts every concrete action item with its named owner, and files each one as a Linear issue assigned to that person under the right theme label.
When to use it
Use it when your team runs retros over Zoom and action items routinely get lost in the recording. Instead of someone re-watching the call and hand-typing a board, the action items land in Linear minutes after the meeting ends, already owned and labeled.
How it works
- 1A Zoom recording-completed event fires for a retro call.
- 2The workflow fetches the cloud recording transcript from Zoom.
- 3OpenAI clusters the transcript into themes and extracts action items, each with an owner name and priority.
- 4A logic step filters out chatter and keeps only items that have a clear owner and verb.
- 5For each surviving item, a Linear issue is created with the theme as a label and the owner mapped to a Linear assignee.
- 6The new board section is posted back as a confirmation.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Project Management workflows
Escalate Overdue Cross-Team Dependencies to Owners and Stakeholders
Each morning checks Linear for dependency-labeled issues past their due date and nudges the owner in Slack, escalating to the requesting team's lead if it stays unresolved.
Log every dependency slip to a Notion register and email the affected leads
On any Asana dependency slip, appends a structured row to a Notion blocker register and emails the leads of the downstream teams so there is both an auditable record and a direct…
Sprint-Retro Recap to Slack with Owner DMs
After a Zoom retro, posts a themed recap to the team Slack channel and direct-messages each owner the specific action items they committed to during the call.
Turn GitHub Blocking Comments into Tracked Cross-Team Promises
When a reviewer comments that a PR is blocked waiting on another team, the flow registers a tracked dependency in Linear and notifies the team that owes the unblock.
Scan Notion Meeting Notes for Action Items and Open ClickUp Dependency Tasks
On a schedule, parses recently edited Notion meeting-notes pages for action items that one team owes another and creates a ClickUp task for each, with due date and owner mapped.
Daily Retro Sweep to Themed Notion Action Board
On a schedule, finds yesterday's Zoom retro recordings, transcribes them, and appends themed, owner-tagged action items as rows in a Notion board database.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.