PROJECT MANAGEMENT
Log every dependency slip to a Notion register and email the affected leads
On any Asana dependency slip, appends a structured row to a Notion blocker register and emails the leads of the downstream teams so there is both an auditable record and a direct…
How it runs
The automated pipeline, trigger to output.
- TriggerAsana dependency task slips its due dateAsana
- ActionResolve downstream tasks and owning teamsAsana
- ActionAppend row to Notion blocker registerNotion
- LogicGroup affected owners by team
- OutputEmail affected leads with slip summaryGmail
What it does
Every time an upstream Asana task that something depends on slips its date, this workflow writes a structured entry into a Notion 'blocker register' (what slipped, by how long, who is downstream) and emails the affected downstream leads. You get a permanent, queryable history of cross-team slips plus an immediate notification.
When to use it
Use it when leadership wants a paper trail of dependency slips for retros and capacity planning, not just ephemeral chat pings. The Notion register becomes the single source of truth for 'which team keeps blocking whom and how often.'
How it works
- 1An Asana task with dependents has its due date pushed later.
- 2The workflow resolves the downstream tasks and their owning teams.
- 3It appends a new row to the Notion blocker register with slip size, dates, and impacted teams.
- 4A logic step groups the downstream owners by team to avoid duplicate emails.
- 5It emails each affected lead via Gmail with the slip summary and a link to the Notion entry.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect NotionPages, databases, comments.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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