INVOICE PROCESSING
Build a billing-cycle reconciliation queue from Snowflake vs Stripe drafts
Each cycle, reconciles Snowflake consumption totals against every draft Stripe invoice and writes a triage queue of mismatched accounts to Airtable.
How it runs
The automated pipeline, trigger to output.
- TriggerSchedule fires after nightly Snowflake rollup
- ActionQuery per-account consumption totals from SnowflakeSnowflake
- ActionFetch all draft Stripe invoices for the periodStripe
- LogicJoin, compute dollar variance, drop in-tolerance rows
- OutputUpsert mismatches into Airtable triage queue by impactAirtable
What it does
Instead of one alert per invoice, this builds a single prioritized worklist for the revenue operations team. It compares warehouse-grade usage rollups in Snowflake against the full set of draft Stripe invoices for the cycle, then materializes every discrepancy as a row in an Airtable queue sorted by absolute dollar impact.
When to use it
Use it at scale, when hundreds of metered invoices close together and you need humans to work the largest exposures first. The Airtable queue gives RevOps an auditable, assignable backlog rather than a noisy channel of pings.
How it works
- 1A scheduled trigger runs after the nightly Snowflake usage rollup completes.
- 2Query Snowflake for per-account billable consumption for the open billing period.
- 3Fetch all draft Stripe invoices for the period and extract metered line totals.
- 4Logic step joins on Stripe customer ID, computes signed dollar variance, and filters out matches within tolerance.
- 5Upsert each remaining mismatch into an Airtable reconciliation table with usage total, invoiced amount, delta, and a status field, ordered by impact for analysts to triage and resolve before invoices send.
Set it up
What you configure once, before turning it on.
- 1Connect SnowflakeWarehouses, queries, shares.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Connect AirtableBases, tables, views, automations.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
Catch duplicate invoices as they hit your AP inbox
Watches your accounts-payable Gmail inbox for incoming invoice emails, fingerprints each one, and routes likely duplicates to a review label instead of into the approval queue.
Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Nightly audit that flags duplicate payments already made
Runs every night to scan the last 90 days of Stripe payments against your Postgres invoice ledger.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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