AI AGENTS
RFQ Blast and Bid Ranker
When a new sourcing request lands in a Coda row, an agent emails the listed suppliers a structured RFQ, then parses each reply and ranks the bids back into the tracker by price.
How it runs
The automated pipeline, trigger to output.
- TriggerNew sourcing row added in CodaCoda
- ActionAgent drafts and emails RFQ to each supplierGmail
- ActionParse supplier replies into structured fieldsOpenAI
- LogicNormalize units/currency and score each bid
- OutputWrite ranked bid table back to CodaCoda
What it does
Turns a single Coda sourcing row into a full request-for-quote (RFQ) cycle. The agent drafts and sends a clear RFQ email to every supplier on the row, watches the inbox for replies, extracts the numbers from each one, and writes a ranked bid table back to Coda so the buyer sees the best offer at a glance.
When to use it
Use it when your procurement team kicks off sourcing from a Coda doc and you want the back-and-forth of soliciting and comparing quotes handled automatically instead of by hand in a spreadsheet.
How it works
- 1A new or flagged row in the Coda sourcing table fires the trigger, carrying the item spec, target quantity, and supplier contact list.
- 2An agent composes a structured RFQ (spec, quantity, required-by date, response format) and sends it to each supplier via Gmail.
- 3As replies arrive, the agent reads each email and uses OpenAI to pull out unit price, lead time, MOQ, and payment terms into clean fields.
- 4Logic normalizes currencies and units, then scores every bid on a weighted rubric.
- 5The ranked bids are written back as child rows in Coda, top offer first.
Set it up
What you configure once, before turning it on.
- 1Connect CodaDocs, packs, automations.
- 2Connect GmailRead, draft, send, label.
- 3Connect OpenAIModels, embeddings, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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