AI AGENTS
Detect RFP amendments and sync matrix changes
When an amended RFP version drops in Dropbox, an agent diffs it against the original, identifies added, changed, and removed requirements.
How it runs
The automated pipeline, trigger to output.
- TriggerNew RFP revision detected in DropboxDropbox
- ActionDownload revised PDF contentsDropbox
- ActionExtract and diff requirements with OpenAIOpenAI
- LogicClassify rows as added, changed, or removed
- ActionApply updates and flag stale answers in AirtableAirtable
- OutputPost amendment changelog to SlackSlack
What it does
Procurement bodies often issue amendments mid-cycle. This workflow detects a new revision of an RFP in Dropbox, compares its requirements against the version you already extracted, and produces a clean diff: which clauses were added, reworded, or struck. It then updates the Airtable matrix accordingly and marks any existing response whose requirement changed as "review needed."
When to use it
Use it when RFPs you're actively responding to get amended and you risk answering an outdated requirement. It keeps your matrix in lockstep with the latest official version without a full re-extraction.
How it works
- 1A new revision file is detected in the Dropbox RFP folder.
- 2Its contents are downloaded for comparison.
- 3OpenAI extracts requirements and diffs them against the stored matrix, classifying each as added, changed, or removed.
- 4Added rows are inserted, removed rows are archived, and changed rows have their answers flagged stale in Airtable.
- 5A Slack changelog summarizes the amendment's impact for the team.
Set it up
What you configure once, before turning it on.
- 1Connect DropboxFiles and folders.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect AirtableBases, tables, views, automations.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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