IT OPS
Catch SaaS Signup Confirmation Emails in the Shared Inbox
Monitors a forwarding inbox for SaaS welcome and verify-your-email messages, extracts the app and the employee.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email in monitored mailboxGmail
- ActionClassify and extract app + signerOpenAI
- LogicKeep unsanctioned SaaS signups only
- ActionOpen Linear security-intake issueLinear
- OutputNotify reviewer in SlackSlack
What it does
Turns the flood of "Welcome to…" and "Confirm your email" SaaS onboarding messages into a clean signal: every time an employee creates an account on a new tool, it captures which app and who signed up, then routes unsanctioned ones to review.
When to use it
Use it when employees forward (or auto-BCC) signup confirmations to a shared mailbox, or when you can route such mail by rule, and you want lightweight shadow-IT detection without touching network logs.
How it works
- 1A new message in the monitored Gmail mailbox triggers the flow.
- 2An OpenAI step classifies whether the email is a SaaS signup/verification and extracts the app name and signer.
- 3A logic step skips messages that aren't signups or whose app is already on the approved list.
- 4A Linear security-intake issue is created with the app, employee, and original email link.
- 5A Slack message notifies the security reviewer with the extracted details.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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