DOCUMENT OPS
Stale Control Artifact Refresh Monitor
Weekly, scans the control evidence index in Notion for artifacts older than each control's freshness window.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly freshness sweep schedule fires
- ActionRead evidence records and freshness windows from NotionNotion
- LogicFlag artifacts past their refresh interval
- OutputOpen Linear recollection ticket per stale controlLinear
What it does
Keeps evidence current between audits. Many SOC2 controls require periodic proof, like quarterly access reviews or monthly backup checks, and this flow catches artifacts that have aged past their required refresh interval and turns each into an actionable task for the right owner.
When to use it
Use it for continuous compliance, so the evidence index never silently rots and you're not scrambling to recollect months of stale artifacts the week an audit opens.
How it works
- 1A weekly schedule starts the freshness sweep.
- 2Reads every evidence record and its control's freshness window from the Notion index.
- 3For each record, compares the artifact's capture date against today minus the allowed window.
- 4Branches on whether the artifact has aged out.
- 5For each stale control, opens a Linear ticket assigned to the control owner with the control ID, what's expired, and the recollection deadline; current controls are skipped silently.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect LinearIssues, projects, cycles, triage.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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