AI AGENTS
Renewal Price-Hike Alert and Triage
When a vendor emails a renewal quote, an agent extracts the new pricing, compares it to last year's terms in your records.
How it runs
The automated pipeline, trigger to output.
- TriggerRenewal quote email receivedGmail
- ActionAgent extracts pricing and terms from email
- ActionRead prior-year terms from NotionNotion
- LogicCompute increase and route by threshold
- OutputPost triage card to Slack channelSlack
What it does
This workflow catches vendor renewal quotes the moment they land in your inbox and turns them into an actionable triage card. The agent parses the proposed pricing out of the email, looks up the prior-year terms you have on file, computes the percentage increase, and recommends whether to accept, push back, or escalate.
When to use it
Use it when vendors send renewal quotes by email and price increases slip through unreviewed until it's too late to negotiate. Best for teams who want a human in the loop on every increase but don't want to read every quote line by line.
How it works
- 1A new email matching renewal-quote patterns arrives in a monitored Gmail label.
- 2The agent extracts the vendor name, new price, term, and effective date from the message body and any attachment.
- 3It reads the prior contract record from Notion to get last year's pricing.
- 4A logic step computes the delta and routes: under threshold auto-files, over threshold flags for negotiation.
- 5A Slack card is posted to the procurement channel with the increase, history, and a recommended action.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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