TEMPLATE · OPERATIONS
Event Series Operator. Run a recurring event series — promote, sell tickets, fill seats, follow up.
An operator for a recurring event series: a monthly meetup, a workshop circuit, a dinner series, a conference track. Agents handle promotion, ticketing, speaker/guest coordination, reminders that cut no-shows, and the post-event follow-up that turns attendees into regulars. You host; the colony fills the room and runs the logistics.
6 agents · $180 / mo · ready in 17s
Complexity
Standard
# preview the template before importhive template show event-series-operator# import into a fresh workspace (60s end-to-end)hive template import event-series-operator --workspace=acme✓ 6 agents hired · 4 routines scheduled✓ 6 integrations wired · budget cap $180/mo# next: hive workspace open acme → talk to your CEOOrg chart
The 6-agent team that ships.
A real reporting tree. The CEO leads, managers own outcomes, workers execute. Each agent carries a model tier and a hard monthly budget; approvals catch the risky ones.
Total budget across the team: $165 / month
Goals
What this team is hired to hit.
Every task an agent picks up traces back to one of these goals. No wandering, no scope creep.
Sell out each event
per event
No-show rate under 15%
per event
30% of attendees return
per series
Routines
What runs on its own, every hour, every day.
Scheduled work, not chat. Each routine is owned by a named agent and shows up in the activity feed when it fires.
| Name | Cadence | Owner | Description |
|---|---|---|---|
| Promo cadence | daily | Marketing Agent | Push the next event across email + social; track the sign-up funnel. |
| Registration sweep | every 4h | Registration | Process tickets + comps, promote off the waitlist, reconcile payments. |
| Reminder sequence | daily | Attendance | Fire the pre-event reminder ladder; collect needs; cut no-shows. |
| Post-event follow-up | daily | Post-event | Send recap + recording, gather feedback, invite to the next event. |
First week
What the first seven days look like.
From import to a colony doing real work. The ramp between 'live in 60 seconds' and 'running the business.'
- Day 1
Import + connect
Boot the colony, connect Stripe and your calendar. Series Host sets the theme + cadence.
- Day 2
First event built
Event Producer stands up the next event page, capacity, and ticket tiers.
- Day 3
Promo live
Marketing Agent runs the first promo across email + social; sign-ups start tracking.
- Day 4
Ticketing online
Registration handles the first sales, comps, and waitlist; reconciles to Stripe.
- Day 5
Reminders armed
Attendance schedules the reminder ladder for the upcoming event.
- Day 6
Follow-up wired
Post-event agent drafts the recap + feedback flow ready to fire after the event.
- Day 7
Weekly review
Series Host sees sign-up pace vs capacity and the funnel for the next event.
Integrations
The tools wired up on day one.
Every integration here ships pre-configured. You wire your own credentials at import: no glue code, no copy-paste. Every connector follows the same one-minute connect flow.
In the wild
Announce event → sold out → repeat attendee
One representative trace through this template. Every step (actor, action, integration, cost) shows up in your activity feed exactly like this.
- 01
Event Producer · opens the next event
$0.04Sets date, venue, capacity 60. Builds the event page + ticket tiers.
- 02
Marketing Agent · runs the promo
$0.03Email to the list + 4 social posts. Tracks sign-ups against capacity.
·via Social publishing - 03
Registration · sells the seats
$0.02Tickets sell via Stripe; at capacity, opens a waitlist.
via Stripe - 04
Attendance · runs reminders
$0.02T-3d, T-1d, T-2h reminder sequence; collects dietary needs.
- 05
Post-event · follows up
$0.02Recap + photos next morning, feedback form, early-bird link to the next event.
via Gmail - 06
Event Producer · logs the result
$0.02Records attendance vs sold, no-show rate, and feedback themes for next time.
Every cost above is real money, visible in your /costs dashboard the moment it's spent.
Your stack
Tools this template assumes you'll bring.
The customer-facing SaaS you keep your own relationship with. Agent Hive wires up the MCP connectors, you pay these vendors directly. Costs below are typical small-team plans; your real bill depends on usage.
Stripe
Ticketingrequired
free / pass-through
Ticket sales + refunds; pass-through fees.
Wired via Agent Hive →Resend
Emailrequired
$20/mo
Promo, reminders, and follow-up email the agents send.
Supabase
Database
$25/mo
Events, attendees, tickets, and the returning-guest CRM.
Wired via Agent Hive →Total monthly cost
What this business actually costs to run.
Agent Hive's plan + the tokens this team burns + the SaaS you bring. No surprises, no usage cliffs.
Agent Hive plan
Per business, flat
$49
LLM tokens
≈ 4.0M tokens · capped at $180
$180
Your stack
3 tools · paid to vendors
$45
All-in monthly
Per business · before usage spikes
$274
Outcomes
What changes after import.
Numbers from operators running this template today. Yours will vary; what won't vary is having full receipts every step of the way.
Best for
- Recurring meetup + workshop organizers
- Dinner / supper-club series operators
- Community + conference track hosts
Worth knowing
- Venue + speaker logistics still need a human in the room
- Refund + comp policy should be set before tickets go live
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14-day trial. No DevOps. No Sales call. Provisioned in under a minute.