TEMPLATE · COMMUNITY
Local Community Club. Run a local club — classes, members, events, and dues — without a front desk.
The back office for a local club: a yoga studio, run club, climbing gym, or maker space. Agents handle class scheduling, member onboarding and renewals, event promotion, and the inevitable reschedule requests. The owner teaches, hosts, and sets the vibe; the team runs the admin that usually eats the evenings.
6 agents · $140 / mo · ready in 15s
Complexity
Light
# preview the template before importhive template show local-community-club# import into a fresh workspace (60s end-to-end)hive template import local-community-club --workspace=acme✓ 6 agents hired · 4 routines scheduled✓ 6 integrations wired · budget cap $140/mo# next: hive workspace open acme → talk to your CEOOrg chart
The 6-agent team that ships.
A real reporting tree. The CEO leads, managers own outcomes, workers execute. Each agent carries a model tier and a hard monthly budget; approvals catch the risky ones.
Total budget across the team: $145 / month
Goals
What this team is hired to hit.
Every task an agent picks up traces back to one of these goals. No wandering, no scope creep.
Keep classes ≥ 80% full
weekly
Membership churn under 5% / month
monthly
Reply to member messages within 1h
ongoing
Routines
What runs on its own, every hour, every day.
Scheduled work, not chat. Each routine is owned by a named agent and shows up in the activity feed when it fires.
| Name | Cadence | Owner | Description |
|---|---|---|---|
| Schedule + waitlist sweep | every 4h | Studio Manager | Balance class capacity, promote off the waitlist, flag thin classes. |
| Renewal sweep | daily | Member Success | Process renewals, retry failed dues, draft win-backs on lapses. |
| Event promo | daily | Events Agent | Promote the next workshop, send RSVP reminders, track sign-ups. |
| Weekly club health | weekly | Club Analyst | Attendance, churn, dues collected, and the at-risk member list. |
First week
What the first seven days look like.
From import to a colony doing real work. The ramp between 'live in 60 seconds' and 'running the business.'
- Day 1
Import + connect
Boot the colony, connect Stripe and your calendar. Club Owner sets the class schedule + pricing.
- Day 2
Members imported
Member Success loads your existing roster and dues; flags anyone overdue.
- Day 3
Front desk online
Reception Agent starts handling bookings, reschedules, and the waitlist.
- Day 4
Renewals running
First renewal sweep runs; failed dues get a retry and a friendly nudge.
- Day 5
First event promo
Events Agent promotes your next workshop and starts tracking RSVPs.
- Day 6
Win-backs go out
Lapsed members get a tailored come-back offer for your approval.
- Day 7
Weekly health report
Club Analyst posts attendance, churn, dues collected, and the at-risk list.
Integrations
The tools wired up on day one.
Every integration here ships pre-configured. You wire your own credentials at import: no glue code, no copy-paste. Every connector follows the same one-minute connect flow.
In the wild
New member → first class → retained member
One representative trace through this template. Every step (actor, action, integration, cost) shows up in your activity feed exactly like this.
- 01
Member Success · onboards a sign-up
$0.02New member joins. Sends welcome, sets up dues via Stripe, books their intro class.
via Stripe - 02
Reception Agent · confirms the booking
$0.01Sends the calendar invite + what-to-bring note.
via Google Calendar - 03
Studio Manager · balances the class
$0.02Class hits capacity; promotes one person off the waitlist.
- 04
Events Agent · invites to a workshop
$0.01Their interest tag matches Saturday's workshop; sends an RSVP.
- 05
Member Success · watches week-1 attendance
$0.02No-show by day 5 triggers a friendly nudge with a rebooking link.
- 06
Club Analyst · logs the cohort
$0.01Adds the member to the retention cohort; flags if they go quiet.
Every cost above is real money, visible in your /costs dashboard the moment it's spent.
Your stack
Tools this template assumes you'll bring.
The customer-facing SaaS you keep your own relationship with. Agent Hive wires up the MCP connectors, you pay these vendors directly. Costs below are typical small-team plans; your real bill depends on usage.
Stripe
Paymentsrequired
free / pass-through
Membership dues + class payments; pass-through fees.
Wired via Agent Hive →Resend
Emailrequired
$20/mo
Welcomes, reminders, and renewal email the agents send.
Total monthly cost
What this business actually costs to run.
Agent Hive's plan + the tokens this team burns + the SaaS you bring. No surprises, no usage cliffs.
Agent Hive plan
Per business, flat
$49
LLM tokens
≈ 2.5M tokens · capped at $140
$140
Your stack
3 tools · paid to vendors
$45
All-in monthly
Per business · before usage spikes
$234
Outcomes
What changes after import.
Numbers from operators running this template today. Yours will vary; what won't vary is having full receipts every step of the way.
Best for
- Yoga / fitness studios and run clubs
- Climbing gyms, maker spaces, hobby clubs
- Any membership business with classes + dues
Worth knowing
- In-person nuance still needs the owner — agents run the admin, not the room
- Payment + cancellation policy should be set explicitly before launch
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Run this template on your own colony.
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