INVOICE PROCESSING
Price-Variance Escalation with Payment Hold
On a scheduled sweep, finds invoices whose billed unit price exceeds the PO price beyond tolerance, places a hold on the Stripe payment.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled AP payment-batch sweep
- ActionPull pending invoices and matched POsAirtable
- LogicCompute price variance; keep over-tolerance only
- ActionPlace Stripe payment on holdStripe
- ActionCreate buyer escalation rowAirtable
- OutputNotify buyer for sign-off in SlackSlack
What it does
Focuses on the most expensive class of three-way-match failure: price overbilling. It scans pending invoices, isolates ones where the invoiced price beats the contracted PO price past your tolerance band, freezes the outbound Stripe payment, and demands buyer approval before release.
When to use it
Use it when vendors occasionally bill at list price instead of the negotiated PO rate and those overcharges slip through because payments auto-release. It puts a hard gate on price creep without blocking quantity-clean invoices.
How it works
- 1A scheduled run fires on your AP payment-batch cadence.
- 2The flow pulls pending invoices and their matched PO records from Airtable.
- 3A branch computes per-line price variance and keeps only invoices over the tolerance threshold.
- 4For each flagged invoice, the corresponding Stripe payment intent is placed on hold so it cannot capture.
- 5An escalation row is written to Airtable assigning the buyer who owns the PO.
- 6The buyer is notified in Slack with the price delta and a decision link to approve or dispute.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
Catch duplicate invoices as they hit your AP inbox
Watches your accounts-payable Gmail inbox for incoming invoice emails, fingerprints each one, and routes likely duplicates to a review label instead of into the approval queue.
Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Nightly audit that flags duplicate payments already made
Runs every night to scan the last 90 days of Stripe payments against your Postgres invoice ledger.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.