PERSONAL PRODUCTIVITY
Auto-draft a fresh agenda when a Notion meeting doc goes stale
Watches the Notion meeting-notes database and, when an upcoming meeting's agenda page hasn't been edited since the last session, uses an LLM to draft a new agenda from recent…
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule
- ActionQuery Notion DB for meetings in next 48hNotion
- LogicFilter to agendas not edited since last meeting
- ActionRead prior session open items and decisionsNotion
- ActionDraft fresh agenda with LLMOpenAI
- OutputWrite proposed agenda back to Notion pageNotion
What it does
Turns a neglected meeting doc into a ready-to-review draft. When a recurring meeting's Notion agenda page sits untouched after the previous meeting closed, it gathers the open action items and decisions from the last notes, drafts a proposed agenda with an LLM, and writes it into the page as a clearly marked suggestion the owner can accept or rewrite.
When to use it
When your team runs meetings out of a Notion notes database and the agenda section is routinely blank or copied forward. Best for owners who want a starting point generated for them rather than a bare reminder.
How it works
- 1A daily schedule fires the check.
- 2It queries the Notion meeting database for pages whose meeting date is within 48 hours.
- 3A logic step filters to pages whose agenda block was last edited before the previous meeting ended.
- 4For each match it reads the prior session's open action items and unresolved decisions.
- 5An OpenAI step drafts a tailored agenda from those carry-overs.
- 6It writes the draft into a 'Proposed agenda (review)' callout on the Notion page.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect OpenAIModels, embeddings, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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