PERSONAL PRODUCTIVITY
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly schedule (1st of month)
- ActionFetch prior month's recurring eventsGoogle Calendar
- LogicCompute person-hours and estimated cost per series
- LogicRank by cost, tag expensive + under-attended
- OutputEmail ranked cost report to leadershipGmail
What it does
This workflow puts a price tag on recurring meetings. Once a month it gathers all recurring series from the team calendar, multiplies each meeting's duration by its average attendee count and an hourly cost assumption, and ranks every series by total monthly spend. The output is a clean email to leadership showing the top time-and-money sinks, with attendance context so they can see which expensive meetings are also under-attended.
When to use it
Use this when you need to make the cost of meeting bloat legible to executives who respond to dollars, not calendars. It turns "we have too many meetings" into a board-ready figure and a ranked hit list, perfect for quarterly planning or a meeting-reduction initiative.
How it works
- 1A monthly schedule fires on the 1st.
- 2The flow pulls all recurring events for the prior month from Google Calendar.
- 3For each series it computes person-hours (duration x average attendees) and an estimated cost.
- 4A step ranks series by cost and tags any that are both expensive and under-attended.
- 5The ranked cost report is composed and sent via Gmail to the leadership distribution list.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect GmailRead, draft, send, label.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
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