PERSONAL PRODUCTIVITY
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
How it runs
The automated pipeline, trigger to output.
- TriggerNew calendar invite receivedGoogle Calendar
- ActionScore priority with AIOpenAI
- LogicLow-priority + overlaps focus block?
- ActionFind next free non-focus slotGoogle Calendar
- ActionDecline with counter-proposalGoogle Calendar
- OutputLog defended block to Notion ledgerNotion
What it does
Goes beyond declining: it actively reschedules. When a meeting collides with a focus block and scores as low-priority, the workflow declines it, scans your calendar for the next open slot outside your protected windows, and sends the organizer a concrete counter-proposal instead of a flat no. Every defended block is appended to a Notion ledger so you can see how much deep work you reclaimed each week.
When to use it
You want to protect focus time without looking unhelpful, and you want a paper trail proving the system is working. Ideal for operators who report on focus-time ROI or who get pushback on declines.
How it works
- 1A new Google Calendar invite triggers the flow.
- 2It checks for overlap with a focus block, then scores priority with OpenAI.
- 3Low-priority invites proceed; others are skipped.
- 4The workflow queries Google Calendar for your next free non-focus slot.
- 5It declines the original invite with a counter-proposal pointing to that slot.
- 6A row is appended to a Notion focus-time ledger capturing the meeting, decision, and reclaimed minutes.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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