SUMMARIZATION
Voice Field Notes to Asana Follow-Up Tasks
Transcribes a field voice note, extracts only the actionable follow-ups, and creates a discrete Asana task for each one with an assignee and due date pulled from the speech.
How it runs
The automated pipeline, trigger to output.
- TriggerNew voice note in Drive folderGoogle Drive
- ActionTranscribe note with ElevenLabsElevenLabs
- ActionExtract action items with owner and due dateOpenAI
- LogicFilter out non-actionable items
- OutputCreate one Asana task per action itemAsana
What it does
Mines a spoken field report for the things that actually need doing and turns each into its own tracked Asana task, so verbal commitments don't evaporate when the call ends.
When to use it
When crews verbally note repairs, callbacks, or reorders during a walkthrough and those items keep slipping through the cracks. Use it to convert loose voice notes into assigned, dated work without manual transcription.
How it works
- 1A new voice note in the shared Drive folder triggers the run.
- 2ElevenLabs transcribes the audio.
- 3An OpenAI step extracts a clean list of action items, each with a title, suggested assignee, and due date if one was spoken.
- 4A logic step filters out items with no clear action, keeping only real tasks.
- 5The workflow creates one Asana task per remaining item in the crew's project, mapping assignee names and due dates onto the task fields.
Set it up
What you configure once, before turning it on.
- 1Connect Google DriveDocs, sheets, slides, files.
- 2Connect ElevenLabsText-to-speech, voice cloning.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect AsanaTasks, projects, milestones — everywhere.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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