INVOICE PROCESSING
Route Flagged Invoice Increases to an Approval Task with Payment Hold
Receives a flagged vendor increase via webhook, opens an approval task in Asana with the amount delta and context.
How it runs
The automated pipeline, trigger to output.
- TriggerWebhook receives flagged increaseHTTP webhook
- LogicAssign approver by amount or category
- ActionCreate approval task in AsanaAsana
- ActionPost approve/reject prompt to SlackSlack
- LogicBranch on recorded approval decision
- OutputClear for payment or tag for renegotiationAsana
What it does
This workflow turns a detected increase into an accountable approval step. When an upstream detector flags a vendor invoice as creeping up, this flow opens a structured approval task, assigns it to the right owner, and surfaces an approve-or-reject decision in Slack, creating a clear audit trail and a deliberate hold before the higher amount gets paid.
When to use it
Use it as the human-in-the-loop stage that sits behind any of the creep detectors, when policy requires sign-off before paying an increased recurring charge. Best for teams that need documented approvals for vendor cost changes.
How it works
- 1A webhook receives a flagged increase payload with vendor, old amount, new amount, and percent change.
- 2A logic step assigns the approver based on the amount or vendor category.
- 3An Asana approval task is created with the full context and the delta in the title.
- 4A Slack message presents the decision with a link to the task.
- 5A logic branch waits on the recorded decision: approved increases close the task as cleared for payment; rejected ones tag the vendor for renegotiation and notify the requester.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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