PERSONAL PRODUCTIVITY
Auto-File Gmail Attachments into Smart Drive Folders
Watches your inbox, classifies each attachment with AI, and files it into the right Google Drive folder — no manual sorting, no lost invoices.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Gmail email receivedGmail
- LogicSkip if no attachment
- ActionDownload attachment from GmailGmail
- LogicClassify document & pick target folderOpenAI
- OutputUpload file to matching Drive folderGoogle Drive
What it does
This workflow turns your inbox into a self-organizing filing cabinet. Whenever a new email arrives with an attachment, it pulls the file down, reads the email's subject, sender, and body, and asks an OpenAI model to decide where the document belongs — Invoices, Contracts, Receipts, Resumes, or any folder taxonomy you define. It then uploads the attachment into the matching Google Drive folder, renaming it with a clean, consistent convention (for example `2026-06-16__Acme-Corp__invoice.pdf`). Emails with no attachments are skipped, so the workflow only acts when there is something to file.
When to use it
Reach for this when attachments pile up in your inbox faster than you can sort them: finance teams drowning in vendor invoices and receipts, recruiters collecting resumes, operations staff archiving signed contracts and statements of work, or anyone who keeps "I'll file it later" emails that never get filed. It is especially useful when the right destination depends on what the document actually is rather than who sent it — the AI classification step reads content, not just the sender address, so a receipt forwarded from a colleague still lands in Receipts.
How it works
The trigger fires on each new Gmail message. A filter check short-circuits anything without an attachment. For qualifying messages, the workflow downloads the attachment and passes the email metadata (subject, sender, snippet) plus the filename to OpenAI, which returns a target folder name from your predefined list and a normalized filename. Finally the file is uploaded to that Google Drive folder. You configure the folder taxonomy and naming pattern once in the OpenAI step's prompt; everything after that runs unattended on Sim. Because it runs on Hive's own engine, the Gmail watch and Drive writes execute against live credentials in your colony — not a brittle third-party relay.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google DriveDocs, sheets, slides, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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