PERSONAL PRODUCTIVITY
Turn email promises into Google Calendar deadlines
Scans newly sent and received Gmail threads for commitment language like 'I'll send it by Friday,' extracts the deliverable and due date.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Gmail message (sent or received)Gmail
- ActionExtract commitment, owner, and due date with OpenAIOpenAI
- LogicFilter: keep only real commitments with a parseable date
- ActionCreate Google Calendar deadline eventGoogle Calendar
- OutputDeadline appears on calendar with source thread linkedGoogle Calendar
What it does
Every time an email lands or you send one, this workflow reads the body for promise language — phrases like "I'll have it to you by Friday," "expect the deck Monday," or "will circle back end of week." When it finds a real commitment, it pulls out who owes what to whom and the implied due date, then drops a deadline onto your Google Calendar.
When to use it
Use it if commitments live in your inbox and die there. Operators, account managers, and founders who promise things in writing all day but never transcribe those promises into a system that reminds them. It closes the gap between "I said I'd do it" and "it's on my calendar."
How it works
- 1A new Gmail message (sent or received) triggers the flow.
- 2OpenAI classifies whether the message contains a genuine commitment versus small talk, and extracts the deliverable, owner, and a resolved due date from relative phrasing.
- 3A filter drops anything with no commitment or no parseable date.
- 4For real commitments, a calendar event is created on the due date with the deliverable in the title and the source thread linked in the description.
- 5The event lands on your calendar as a reminder you'll actually see.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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