DATA OPS
BigQuery Grants Expiring Soon — Weekly Warning Digest
Weekly, collects all BigQuery grants expiring in the next 7 days, groups them by holder.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule starts digest run
- ActionQuery grants expiring in next 7 daysPostgres
- LogicGroup by holder, drop empty recipients
- ActionEmail each holder their expiry digestGmail
- OutputLog warning-sent to avoid duplicatesPostgres
What it does
This workflow gives people advance warning before their BigQuery access expires. It finds every grant expiring within a week, groups them per holder, and sends each holder a single email digest listing each dataset, the expiry date, and a prefilled extension-request link — so nobody is caught off guard when a binding drops.
When to use it
Run it alongside an automated revocation sweep to cut the surprise-and-scramble cycle. Best for teams where losing access mid-task is disruptive and a few days' notice lets users extend or wrap up in time.
How it works
- 1A weekly schedule starts the digest run.
- 2Postgres returns active grants where `expires_at` falls in the next 7 days.
- 3A logic step groups rows by holder email and drops anyone with no upcoming expiries.
- 4For each holder, an email is sent via Gmail with a per-grant table, expiry dates, and prefilled extension links.
- 5Postgres logs that a warning was sent so the same expiry isn't warned about twice.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect GmailRead, draft, send, label.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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