DATA OPS
On-Demand Stale Dashboard Report by Team
Triggered by a Slack slash command with a team name, returns a ranked list of that team's dashboards unused in 90 days, with view counts and owners, posted as a threaded report.
How it runs
The automated pipeline, trigger to output.
- TriggerSlack slash command with a team nameSlack
- ActionRun team-scoped BigQuery staleness queryBigQuery
- LogicReturn a friendly note if no stale dashboards
- LogicFormat results into a ranked owner/last-viewed table
- OutputPost the report as a threaded Slack replySlack
What it does
Gives any manager a self-serve way to audit their team's dashboard footprint on demand. A Slack slash command carrying a team or folder name kicks off a BigQuery query scoped to that team, ranks their dashboards by staleness, and replies in-thread with a clean table of zero-view-in-90-days dashboards, their owners, and last-viewed dates — no waiting for the scheduled org-wide sweep.
When to use it
Use this when a team lead wants an immediate read on their own dashboard sprawl ahead of a planning cycle or reorg, without filing a ticket to the data team. It complements the scheduled sweeps with an interactive, scoped lookup.
How it works
- 1A Slack slash command with a team argument triggers the flow.
- 2BigQuery runs a usage query filtered to that team's dashboards, sorted by days since last view.
- 3A guard returns a friendly message if the team has no stale dashboards.
- 4The flow formats the results into a ranked table with owner and last-viewed columns.
- 5The report is posted back as a threaded reply to the invoking Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect SlackChannels, DMs, threads, mentions.
- 2Connect BigQueryDatasets, queries, schemas.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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