DOCUMENT OPS
Publish approved sub-processor changes to your own public list
When a privacy owner approves a sub-processor change, an agent updates your own customer-facing sub-processor page, emails subscribed customers the dated notice.
How it runs
The automated pipeline, trigger to output.
- TriggerWebhook fires on privacy-owner approvalHTTP webhook
- ActionAgent composes public list update and customer noticeOpenAI
- ActionUpdate the customer-facing sub-processor pageGoogle Drive
- ActionEmail the dated change notice to subscribersGmail
- OutputArchive an immutable snapshot of the published versionAWS S3
What it does
Closes the loop on the downstream side: once you adopt a sub-processor change, you must notify your own customers. This updates your public sub-processor list, sends the change notice to your subscriber list, and stores a tamper-evident copy of exactly what was published so you can prove what customers were told and when.
When to use it
Use it when you are a data processor who must notify customers of your sub-processor changes under your own DPA. Trigger it on an approval event so only ratified changes go public — never raw vendor diffs.
How it works
- 1A webhook fires on a privacy-owner approval, carrying the approved change set and effective date.
- 2An agent composes the public list update and the customer notice copy from the approved change.
- 3The flow updates the customer-facing sub-processor page document in Google Drive.
- 4It emails the dated change notice to the subscriber list via Gmail.
- 5A timestamped snapshot of the published page is archived to AWS S3 as immutable proof of notice.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google DriveDocs, sheets, slides, files.
- 4Connect GmailRead, draft, send, label.
- 5Connect AWS S3Buckets, objects, signed URLs.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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