IT OPS
Daily Dropbox External-Collaborator Drift Digest to Teams
Scans your sensitive Dropbox shared folders every morning, compares the current member list against the last approved snapshot stored in Postgres.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday 8am schedule
- ActionList members of each watched Dropbox folderDropbox
- LogicFilter to external domains, diff vs. last snapshot
- ActionStore new baseline snapshot in PostgresPostgres
- OutputPost drift digest to Teams channelMicrosoft Teams
What it does
Every weekday morning this workflow walks a curated list of sensitive Dropbox shared folders, pulls the full membership of each, and flags any collaborator whose email domain is outside your organization. It diffs today's membership against the snapshot it stored on the previous run, so the Teams digest shows only what actually changed — new external members, not the standing roster.
When to use it
Use it when external sharing is allowed but must stay visible. It gives IT and folder owners a single daily readout of access drift without forcing a hard lockdown, and it keeps a durable audit trail in Postgres for compliance reviews.
How it works
- 1A schedule fires each weekday at 8am.
- 2For each watched folder, Dropbox returns the current member list.
- 3A logic step filters members to external domains and diffs them against the prior snapshot in Postgres.
- 4The new-external rows are written back to Postgres as the new baseline.
- 5A Teams message posts the per-folder digest of newly added external collaborators, or a clean-day note if none.
Set it up
What you configure once, before turning it on.
- 1Connect DropboxFiles and folders.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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