IT OPS
Auto-revoke orphaned Dropbox shared links on a nightly drift sweep
Scans every team folder nightly for shared links pointing at deleted, moved, or expired files and automatically revokes the dead links, then emails IT a revocation summary.
How it runs
The automated pipeline, trigger to output.
- TriggerNightly schedule fires the sweep
- ActionList all team folders and shared linksDropbox
- ActionResolve each link target pathDropbox
- LogicKeep only links with missing/moved targets
- ActionRevoke orphaned shared linksDropbox
- OutputEmail revocation digest to ITOutlook
What it does
Each night this workflow walks all Dropbox team folders, lists every active shared link, and checks whether each link's target still exists at the expected path. Links pointing at deleted or moved files (orphaned shares) are revoked automatically, and IT gets a single digest of everything that was cleaned up.
When to use it
Run it when shared links keep leaking access to content that was supposedly removed. Over months, files get deleted or relocated but their public/team links linger, leaving stale URLs that still resolve. This closes that gap without anyone manually auditing link lists.
How it works
- 1A nightly schedule fires the sweep.
- 2The flow pulls all team folders and their shared links from Dropbox.
- 3For each link, it resolves the target path and checks existence.
- 4A filter keeps only links whose target is missing or relocated.
- 5Each orphaned link is revoked via the Dropbox API.
- 6A run summary (links checked, revoked, skipped) is emailed to the IT distribution list through Outlook.
Set it up
What you configure once, before turning it on.
- 1Connect DropboxFiles and folders.
- 2Connect OutlookMail, calendar, contacts.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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