OTHER
Visitor Check-In to Printable Badge + Teams Host Alert
When a visitor checks in via the lobby form, generates a printable badge image with their name, photo, host, and visit date, pings the host in Microsoft Teams.
How it runs
The automated pipeline, trigger to output.
- TriggerLobby kiosk posts visitor check-inHTTP webhook
- ActionGenerate printable visitor badge imageImage generation
- ActionDM the host in Teams with badge previewMicrosoft Teams
- ActionAppend visit row to Airtable visitor logAirtable
- OutputReturn badge URL to kiosk for printing
What it does
Turns a lobby self-check-in into three finished outcomes: a print-ready visitor badge, a real-time host notification, and a compliance log entry. No receptionist has to design a badge or chase down the host by phone.
When to use it
For staffed or self-service front desks that need a consistent, branded badge for every guest and an auditable record of who was on site and when. Ideal when hosts work in Microsoft Teams and want an instant ping the moment their guest arrives.
How it works
- 1The lobby check-in form posts the visitor's name, company, host email, and photo URL to a webhook.
- 2A badge image is generated with the visitor's name, host, company, today's date, and a VISITOR banner.
- 3The host's Teams account receives a direct message with the visitor name and a thumbnail of the badge.
- 4The visit is appended to an Airtable "Visitor Log" table with check-in timestamp, host, and badge link.
- 5The badge image URL is returned to the kiosk so the front desk can print it.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect Image generationManaged Nano Banana image renders, metered per image.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Connect AirtableBases, tables, views, automations.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.